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1000 E. Parkway
Russellville, AR 72801
3595 N. Arkansas Ave.
Russellville, AR 72802
1312 E. 16th St.
Russellville, AR 72802
3405 N. Arkansas Ave.
Russellville, AR 78202
901 Lock & Dam Road
All reservations are on a first come with deposit basis and must be made during normal office hours of 8 a.m. - 5 p.m. Monday - Friday at the Russellville Recreation and Parks Department. No reservations will be made over the telephone. No reservation will be considered without at least 1/2 of the rental fee paid as a deposit, and all reservation forms are completed and signed. Checks that are returned due to insufficient funds could result in the sponsor's future use of city facilities being terminated.
The tournament sponsor must pay a $100 cleaning deposit. The park will be cleaned before the tournament by Russellville Recreation and Parks personnel. The sponsor of the tournament must leave the park facility clean of litter or forfeit part or all of the deposit. The Russellville Recreation and Parks maintenance will remove the full trash cans and/or bins from the park area. The deposit must be requisitioned from City Hall for return and will be mailed to the representative and address listed on this form.
The tournament sponsor must pay for the lights used during their tournament. The fee is $15 per hour for each field. The light fee must be paid the 1st working day following your tournament and before any deposits are returned to you. Failure to pay the light fee may result in the sponsor's future use of city facilities being terminated. If you have reserved Shiloh Park, you may need to pick up a key to the lights and the bathrooms prior to your event at the Parks Department office. You must sign the key out on an equipment check-out form and return it the first business day following completion of your reservation. Do not duplicate this key.
Reservations will be made on a single, one event basis, no multi-reservations will be allowed, i.e. every Saturday for a month. Any deviation from this must be approved by the Recreation and Parks director.
The ball fields will not be available for reservation during the months of December - January. Tournament scheduling will beginning the 1st working day in March for tournaments to be held in April. There will be a 2 field minimum on rentals during the months of April - July. Any fields not used by your organization are subjected to be rented. Under no circumstances will fields be reserved on dates which may conflict with programs operated by the Recreation and Parks Department. The department reserves the right to withhold any dates from being reserved to accommodate an event that proves to be beneficial to the city or park.
The hours of operation for a tournament are from 7 a.m. - 2 a.m. Your tournament play must end at 2 a.m. and you may use the next hour to vacate the premises. Park rental is for your event, when your event ends, your rental ends. No city park facility shall be subleased, assigned, or loaned to any other group or individual by the lessee.
Reservation forms and receipts will be your proof of reservation and should be carried to the facility that you have reserved. No refunds will be given for tournament reservations except for acts of God. Persons wanting a refund must present the reservation form and a copy of receipt to the Recreation and Parks office personnel during business hours. This department will reschedule (one time only) any other cancellations for another date that is available during the current year. No dates will be moved to accommodate the rescheduling.
Recreation and Parks will prepare your fields at the beginning of your tournament, one time only. Only Recreation and Parks personnel may operate city tractors, mowers, vehicles, etc. Do not place any substance other than dirt on the fields. Do not place substances such as Diamond Dry, sawdust, etc. on the fields.
The Russellville Recreation and Parks Department will arrange all food concessions. No other concession sales will be allowed without written permission from the director.
No vendors are allowed without the written approval of the parks director. Written approval will only be given to vendors who comply with the department's vendor policies. Vendor permits are required. In addition, tournament sponsors must submit to this department written permission for any vendors to sell at their tournament before a vendor permit will be approved.
If the tournament sponsor charges an entrance fee to their event, persons who do not wish to enter the event must be allowed in without paying the fee.
Alcoholic beverages and/or gambling are not allowed in city parks.
No signs are allowed in city parks, unless pre-approved by the city parks director.
No glass bottles are allowed in Russellville city parks (City Ordinance #1337).
The operation and use of all motorized, multi-wheeled vehicles (such as motorcycles and ATVs) shall be prohibited in all parks operated by the City of Russellville. The ban on said vehicles shall not prohibit the operation of said vehicles in paved areas designated and utilized for parking (City Ordinance #1276).
The use of any tobacco product is not allowed in a city park or a city-owned facility (City Ordinance #1847). Designed smoking area is the parking lot.
Pets are not allowed at city athletic complexes, pavilions, or playground areas.
The park facility shall be left in satisfactory condition. The using organization agrees to pay the cost of repairs or replacement cost to equipment belonging to the Parks Department that is lost or damaged.
Any organization or individual reserving the facilities must assume full responsibility for the behavior of the people attending their function and accept responsibility for unwarranted damage caused by said participants. The renting organization or individual also agrees to take full responsibility of any vendors, exhibitors, etc. that may be at their event.
If your group needs access to electricity or water, you should contact the Recreation and Parks office for location, amps available, etc.
Any deviation from the above policies and procedures must 1st be approved by the Recreation and Parks director or his delegate.
The following information must be completed. If the rental of the facility qualifies to be considered a special event as described in the special event sheet, details, and extra forms will need to be completed. Everything must be pre-approved by the director concerning a special event.
You must comply with the following policies in addition to the other policies of the Recreation and Parks Department. According to Act 370 of 1995, if you have vendors who sell at a special event, you may be required to collect sales tax. For questions concerning the Sales Tax Act 370, please call 501-682-7000.
The term event refers to any event, which is open to participation or admission by the general public, and includes celebrations, festivals, exhibition, tournaments, etc., whether or not a fee is paid by the general public for admission or participation. Anyone who will be using a Parks Department's facility or park where usage can be considered as an event must follow the outlined below, in addition to the previous named policies.
Vendors and exhibitors at your event must have liability insurance.
The undersigned, who is to be in charge of the event and a representative of the using organization, is 18 years of age or older, and agrees that the lessee will be responsible to the Russellville Recreation and Parks Department for the use and care of the departments facilities and property. The lessee will conform and comply with all park policies. The lessee further agrees to indemnity and holds the City of Russellville and their employees harmless against any and all liability that said City of Russellville and employees may be answerable for in consequence of said lessee.
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